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SETC&S ControlRoom: Live compliance for industrial sites

Industrial safety,
under control.

Permits, fire extinguishers, alarms, visitors, safety reports, mock drills and first aid — seven modules, one login, one live picture of your whole site. ControlRoom is a complete EHS management system for all sites of your company, branded entirely as yours.

See how it works
yoursite.controlroom Live
Site Pulse — live overview
All systems nominal
3 permits active · 0 pending · 12 visitors today
100%
Site compliance
Work permits
100%
Extinguishers
100%
Fire detection
100%
On-site now
3
Observations
100%
Work Permits
3 active · 0 pending
Extinguishers
142 compliant
Fire Detection
6 zones ok
Visitors
3 on-site
Observations
0 overdue
Mock Drills
2 this qtr · signed off
First Aid
NIL today · logged daily
Permit HW-0412now

Approved at step 3 — Factory Manager. Ready for on-site acceptance.

7F2A1C
Visitor badge — verified
What actually goes wrong on site
An inspection missed by three weeks. A permit nobody remembers approving. A visitor who was never checked out.
UNSIGNED
LOST
OVERDUE
UNKNOWN
NO TRAIL
Work Permitsevery sign-off logged
Extinguishersdue dates tracked
Fire Detectiontested by zone
Visitorsin & out, verified
Observationsnothing slips
Mock Drillsrehearsed & recorded
First Aidevery day accounted for
01 / 07 Work Permit System

Every sign-off, on the record.

The printed, three-copy permit your auditors expect stays exactly the same. What changes is everything that used to quietly disappear around it — who approved which step, when, and whether a job that ran long ever really got closed.

  • An approval chain you configure yourself — 1 to 8 steps, your own role names
  • Absent approver? An honest, logged bypass — never disguised as a real sign-off
  • QR on-site acceptance — up to 30 workers sign on their own phones, no login
  • Overrun permits auto-expire instead of sitting “Active” forever
Hot Work PermitPending · step 3
HW-0412
Hot work · Boiler house · 6h
Area InchargeApproved · 09:12
Dept ManagerApproved · 09:41
3
Factory ManagerAwaiting sign-off
4
Safety CoordinatorQueued
02 / 07 Fire Extinguisher Management

Never guess a due date again.

An extinguisher only protects the room it's actually inspected in. Every unit on site is tracked against its real refill and hydro-test date — colour-coded, searchable, exportable — not a wall chart someone forgot to update.

  • Compliant / due-soon / overdue at a glance, by ID and location
  • Printable QR label per unit — scan it, the inspection form opens on the spot
  • Due dates recompute automatically after every inspection
  • A photograph per failed check, and one even on a clean pass — no inspection filed from a desk
  • Every fault goes to Maintenance and back to the inspector who raised it — nobody signs off their own repair
  • One-click full Excel register for audits and head office
Extinguisher Register142 units
FE-2201
Boiler house · ABC 6kg
Compliant
FE-2202
Loading bay · CO₂ 4.5kg
Compliant
FE-2214
Store 3 · Water 9L
Due 8d
FE-2230
Workshop · ABC 4kg
Overdue
03 / 07 Fire Detection & Alarm

A dead detector looks just like a working one.

Right up until the day it matters. Every detector, call point, panel and sounder is registered to its alarm zone and tested on schedule — so a fault is located fast, and “it was tested” is provable, not just believed.

  • Every device tied to its zone — find a faulty unit fast, not by trial and error
  • Eight-point functional test with pass/fail computed, not eyeballed — down to zone address and clear access
  • A photograph of every fault, and of every repair — a fault is closed by the inspector who found it, not the fitter who fixed it
  • Test frequency per device, monthly to annual — NFPA 72 / IS 2189
  • Zone dashboard plus monthly PDF test reports, generated for you
Detection — by zone6 zones
Zone 1 · Admin
18 devices · tested
Zone 2 · Plant
31 devices · tested
Zone 3 · Store
12 devices · due Q3
Zone 4 · Yard
9 devices · tested
Indicator LED · Sounder audible · Signal at panel
04 / 07 Visitor Management

Anyone can write a name on a clipboard.

Getting the right host to actually approve the right visitor — and knowing exactly who is still inside if something goes wrong — is the part that's usually missing. SETC&S ControlRoom makes that the default, at the gate.

  • Self-register by gate QR or link — or the host pre-registers and skips the wait
  • Host approves live, then gets pinged the moment their guest actually arrives
  • Security types the badge code to check in — a real match, not a formality
  • Live on-site headcount, always current, for security and hosts alike
Gate — check-in3 on-site
A. Sharma — Vendor
Host: R. Mishra · Maintenance
A417
badge
Verify & check in
Decline
05 / 07 Safety Observations

The near miss that never got mentioned.

Because nobody was quite sure who to tell. Now there is always somewhere to send it — anonymously if that's what it takes — and every report is carried through investigation to a closed corrective action, not a drawer.

  • Anonymous QR-poster reporting — no login, under a minute, from any phone
  • A reference number issued instantly, so a reporter can always follow up
  • Open → Investigating → Corrective Action → Closed, reopenable if needed
  • Overdue corrective actions surface on their own — nothing quietly slips
Investigationsthis week
Open
OBS-0311Oil spill near press 2
Investigating
NM-0288Near miss — forklift
Corrective
OBS-0274Guard rail loose
Closed
INC-0261Reported to AHJ
06 / 07 Mock Drills & Emergency Response

You evacuated in four minutes. Did everyone get out?

A drill only proves something if the headcount at the assembly point matches the headcount that was on site. SETC&S ControlRoom records both, side by side, so a gap is impossible to miss — and the whole thing is signed off by the four people who were actually there.

  • On-site vs assembled headcount, by category — the gap is the finding
  • Timed from alarm to all-clear, with the activity log kept as you go
  • Observations raised with an owner and a target date, not just noted
  • Four signatures on the record, plus a yearly compilation for the auditor
Evacuation drillBoiler house · Q3
04:12
alarm to
all clear
HeadcountOn siteAssembly
Staff2424
Workers · contract6161
Drivers & helpers88
Visitors33
All accounted for9696
Prepared · Conducted · Area Incharge · Unit Head — all signed
07 / 07 First Aid & Medical Log

“Nothing happened” is also a record.

A first-aid register with gaps in it tells an inspector nothing — they cannot tell a quiet week from an unrecorded one. Here every day of the month is on the report whether or not anything happened, and the days that were genuinely quiet say so, in writing.

  • Every day of the month printed, NIL days included — no silent gaps
  • Injury type, body part, treatment and who gave it — consistent categories
  • Kit stock tracked with low-stock and expiry warnings before you need it
  • Restricted to the people who should see it — monthly and yearly PDFs
March — daily log31 / 31 days
NIL — nothing to report case logged
Minor laceration · left hand11 Mar · 14:20
Cleaned and dressed on site by S. Rao (first aider). No referral. Follow-up next day — healed, no lost time.
A permit’s life, start to finish

Requested

Work, hazards, isolations and PPE captured once, in a guided wizard.

Approved

Routed through your own approval chain — each step a named sign-off.

Active on site

Contractor scans the printed QR, accepts, workers sign — work begins.

Closed out

Signed off and archived — retrievable in seconds for any audit, years later.

RequestedApprovedActiveClosed
Deployment
Two ways to run it

The same app, the same login, the same data model. Start on your own hardware, or have it hosted for you — and switch later without changing how your team works.

On your own hardware

Self-hosted

  • Runs on one computer at your site — no cloud to provision, nothing for IT to babysit
  • Your safety records never leave the building — a single database file, not a shared server
  • The core workflow keeps working with zero internet — permits and inspections don't wait for an ISP
  • Licensed once — no per-seat bill, and it keeps working under your control
  • By default every QR code — visitor gate, safety report poster, work permit sign-off, fire inspection tags — only works for phones on your office Wi-Fi — a router port-forward + free dynamic-DNS hostname, or a lightweight secure tunnel, gives them all a real public address; fire inspections still require the inspector's own login either way

Not a compromise between the two — pick whichever fits how your site actually operates. Switching later keeps your login, data and history exactly as they are: moving off self-hosted means handing your vendor the database file to import on their server; moving off cloud hosted means the vendor exports it back to a computer at your site. Either way, nothing is re-entered.

Security & trust
Built to be trusted with safety data

Compliance records are read by auditors, insurers and regulators. They're guarded accordingly — end to end.

Ed25519-signed licensing

Public-key verification — no shared secret that could ever leak from your own install.

Isolated per customer

Own process, own database, own subdomain — you're fully separated from every other customer, hosted or on-prem.

Automatic HTTPS

Real, trusted certificates issued and renewed automatically — no manual certificate work, ever.

Full audit logging

Every approval, edit and access change recorded — accountable by design, not bolted on after.

See it working

Two and a half minutes on the whole system — permits, extinguishers, alarms, visitors, observations, drills and first aid. Every screen in it is the running product on real records.

Want it module by module? Contact us and we will walk you through the live system.

Contact us

Tell us about your site and we will get back to you as soon as possible.

info@setcs.in

It helps to say how many sites you run and which areas you want covered.

Your site. Your brand.

Your instance carries your own name, logo and colour — woven through the whole experience and your team's gate QR codes, not pasted on as a corner badge. Pick a colour and watch it move:

Your Company
SETC&S ControlRoom

Know exactly what's happening on your site — right now.

Not after an audit finds out. Seven modules, one live picture, running the way you choose.

Review the modules
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